Employee time keeping

[betweenthelines]

You can set up payroll so they don't get paid until the official start time.
When I was on tankers day shift started at 6am, nights at 5.30pm and that's when you got paid from, it didn't matter how much earlier you were. Obviously if you were late your actual clock in time was used.
If its set up properly, its a good system, I still recorded my hours on my phone to make sure they had it right though.

Driver hours rules must be more flexible where you are!

Here drivers need to record a break within 6 hours of starting work so clock in at 5.50 break must start before 11.50. Drivers also need to show that they are paid to do vehicle checks. Start 05.50 leave site at 06.05-not enough paid time to do vehicle checks!

Then you've got the 15hr daily duty limit, the weekly and reduce weekly breaks rules,the daily and reduced daily breaks rules, the 60 hrs duty limit and the 48hr average working week. All of which can be f**ked up br drivers routinely clocking in early!

 

[ollie989898]

I would take extreme umbridge over an employer installing this kind of system or using vehicle tracking systems used to spy on staff. I could see myself telling them where to go actually.

I will say it again: its big company BS that treats its employees like morons. Ironically if you do treat people like that then you probably deserve them trying to do you out of a shilling.

I am and always will be 100 percent honest with an employer; what possible sense does it make to try and do them out of hours- to even make such an idea worthwhile it would have to be on a scale so grand it would be too obvious.

Its the same as folk filling up their cars from the company fuel tank whilst no one is about. Its dishonest and you will get caught, sacked and shopped to the police and/or revenue men. Its no different to someone fiddling their expenses or stealing from the bloody stationery cupboard.

If you have any doubts about an employee abusing your trust in any of the above ways then you need to ask yourself should you really be employing them in the first place.

I have worked with people in a variety of situations who were habitually late for whatever reason. Doesnt bother me a jot and never has. The work gets done so no need to even blink over it.

There is a genuine shortage of people who are willing to turn up and graft but endless leagues of drones treated like morons who loathe their work and who will jump ship for an extra 5p an hour. Dont be that kind of employer. Companies or organisations with that ethos are toxic and I can smell them before ive set foot in the door. Its pish poor management pure and simple.

 

[ridger]

You're not being "watched" you're recording the time you arrive and leave work, that's all.

No, we are being watched. Trackers are being monitored, I've made a mistake and went up a wrong road and when I was getting turned around the phone has rung to enquire what I'm doing. Makes for very low staff morale

 

[ollie989898]

No, we are being watched. Trackers are being monitored, I've made a mistake and went up a wrong road and when I was getting turned around the phone has rung to enquire what I'm doing. Makes for very low staff morale

Treating employees like the C word ends up with them treating the employer like the C word.

And who the heck wants to work for a person like that??

No thank you. Life is too short and there isnt a man on this forum who couldnt earn the same or more money doing something else for someone else.

 

[kiwi pom]

Driver hours rules must be more flexible where you are!

Here drivers need to record a break within 6 hours of starting work so clock in at 5.50 break must start before 11.50. Drivers also need to show that they are paid to do vehicle checks. Start 05.50 leave site at 06.05-not enough paid time to do vehicle checks!

Then you've got the 15hr daily duty limit, the weekly and reduce weekly breaks rules,the daily and reduced daily breaks rules, the 60 hrs duty limit and the 48hr average working week. All of which can be fudgeed up br drivers routinely clocking in early!

They're a bit easier to work out.
Milk tankers are not typical of the industry but where I was. Dayshift starts at different times these days but say yours is 6am that's when you go on duty and start getting paid, shift meeting (length varies) then you go to the truck, log in to the computer, pre start checks and begin your work. You have to have a 30 minute break after five and a half hours so by 11.30 at the latest you have to stop (regardless of whether you're driving or not) and take a break. Recorded on the computer in the truck (if you're in one) and your log book.
I think a shift can be 14 hours if you've had enough breaks then its a ten hour break (at least). 70 working hours reached you need a 24 hour break.
Any office time at the start and end of the shift is still ON duty time and you're paid for it.

 

[kiwi pom]

No, we are being watched. Trackers are being monitored, I've made a mistake and went up a wrong road and when I was getting turned around the phone has rung to enquire what I'm doing. Makes for very low staff morale

That's a bit different than leaving because you have to clock in or out though, which I think is how your initial post read?
I think the OP just wants some kind of clocking in system.

 

[Db880]

We are all looking at clocking in and out here in the wrong light. It doesn’t always have to be to monitor employees look at it another way. It can also be to do with health and safety. You’d then know who is at work when and where.

Also if there was ever a work related accident the hse more often than not want to know about operators hours worked, tiredness and stress levels. It could in theory help get you as an employer out of the sh1t if you weren’t in the wrong.

 

[Lofty1984]

I would take extreme umbridge over an employer installing this kind of system or using vehicle tracking systems used to spy on staff. I could see myself telling them where to go actually.

I will say it again: its big company BS that treats its employees like morons. Ironically if you do treat people like that then you probably deserve them trying to do you out of a shilling.

I am and always will be 100 percent honest with an employer; what possible sense does it make to try and do them out of hours- to even make such an idea worthwhile it would have to be on a scale so grand it would be too obvious.

Its the same as folk filling up their cars from the company fuel tank whilst no one is about. Its dishonest and you will get caught, sacked and shopped to the police and/or revenue men. Its no different to someone fiddling their expenses or stealing from the bloody stationery cupboard.

If you have any doubts about an employee abusing your trust in any of the above ways then you need to ask yourself should you really be employing them in the first place.

I have worked with people in a variety of situations who were habitually late for whatever reason. Doesnt bother me a jot and never has. The work gets done so no need to even blink over it.

There is a genuine shortage of people who are willing to turn up and graft but endless leagues of drones treated like morons who loathe their work and who will jump ship for an extra 5p an hour. Dont be that kind of employer. Companies or organisations with that ethos are toxic and I can smell them before ive set foot in the door. Its pish poor management pure and simple.

Well said

 

[Bomber_Harris]

No, we are being watched. Trackers are being monitored, I've made a mistake and went up a wrong road and when I was getting turned around the phone has rung to enquire what I'm doing. Makes for very low staff morale

All I can say is your employer is a moron

All my guys and gals that have company cars have trackers installed in addition to dash cams. I have a web portal that I could log into and check on who went where and at what time. I can even print out a query of how many times they exceeded the speed limit on every road they travelled. Do I bother to check up on them? Hell, no! I don't have time for that! In any event I trust them to do their job and not drive like a total arsehole.

"so Bomber why do you have all that Big Brother kit installed if you've no intention of using it?"

well obviously it's a tool that can be used if something extraordinary happens, say one of the cars gets stolen, or somebody does get involved in a serious traffic incident that warrants investigation, or somebody doesn't show up for work for a couple of days and there's been no contact whatsoever and calls to them are going straight to voicemail

but the overriding reason the cars have the kit installed is INSURANCE PREMIUM DISCOUNT

nothing wrong or sinister having a tracker installed, you need to look for a new boss imo

 

[Man_in_black]

I'm the only paid member of staff here. Due to family commitments I choose to be paid hourly. To log this we have a thing called a diary, a pen and trust.

 

[Hfd Cattle]

OP's response to some comments is a good indicator of why he thinks he needs to screw every minute, sorry, monitor his staff's timekeeping. And why they like to "steal" a minute or two.

Some questions need asking though, like, how many staff, are they taking the p*ss or just always a minute or two late? More importantly what do they do? Does the tractor driver need to be dead on time if it's too wet for field work. Would you expect the herdsman to lean on the gate for 5 minutes watching a cow struggling to calve because it's outside his fixed hours? And how do you monitor breaks during the working day?

To be honest, outside of a factory environment, where every minute can be "productive" I think a clock machine is a bit of an insult to staff. You should trust them to get the job done without worrying if they started or finished "on time" If you think they're taking advantage, you need to deal with it one-to-one.

One firm I worked for insisted that all drivers were clocked in and at the transport desk by the time their shift started. All this meant was that dead on the hour, you'd have a dozen drivers queued up at the desk waiting for truck keys, job sheets etc.

I know of another firm that used to monitor the time staff were away from their PC's. It was a big site with a 6 minute walk to and from the canteen, so to comply with a 30 minute lunch break, staff only got 18 minutes at the canteen!

Had a lad once who was repeatedly late when I used to do fencing contracting. It used to annoy me as I would be hanging around waiting for him. Always paid him on a Fr night but one week when we got back to the yard I went into the house as normal but didn't come straight back out with his money. I sat in the house watching him in the yard and glancing at his watch and towards the house for nearly an hour after knocking off time. Eventually he came to the house and asked could he have his money as it was getting late and he was going out that night and needed to get going......a short lighthearted discussion took place and he realised that time was important to all. He had his money plus an extra fiver for a drink that night we had a good laugh together and I rarely had to wait for him after.
The best 'clocking on' device is the attitude between employer/employee
I accept that on large scale enterprises it can be different .

 

[TheTallGuy]

Time recording - either by clocking machine or an app or paperwork can be a useful tool to ensure that you comply with both the Working Time Directive and the minimum wage rules - even salaried staff a covered by both those rules.

Another benefit that can arise if you record down to task level is that you can see how much time is spent doing certain tasks & see what areas may benefit from investment. For contractors it's important to know how long each job takes in order to make a profit. At the end of the day (pun intentional ) it comes down to what you want to achieve from time recording & what sort of relationship you have with your staff.

 

[Campbell]

When AGCO moved from Banner Lane to Abbey Park, we were told of a new tag entry system that we all had to use. Many said they will leave the company, rather than submit to being watched by HR. As I recall no one departed for this reason. But attendance could be 'mentioned' at your salary appraisal....

 

[manhill]

I would prefer not to get into this kind of situation if it was me.

Big companies treat their workers like drones and will sack thousands of them in a stroke.

A small business needs its staff as much as they need it. Salary has to be the way

forward I would think. A small band of well motivated cross trained chaps is worth a hundred people treated like drones.

You can see your statement in action in every Lidl/Aldi store when you compare to Tesco/Asda etc. A few good staff are worth the extra pay

 

[manhill]

very easy to set up an NFC system with plastic door cards or even small embedded NFC tags surgically inserted under your employees' skin

I think everyone should have a unique embedded NFC tag, I'm fed up of having to carry an Oyster card for the tube, a door card to get into the building at work, another card to use the printer, and of course several debit and credit cards

everyone should have one embedded tag and your whole life is encoded onto that one unique tag and it does everything, just like that disc thingy that all the characters in Tron had to carry around with them

Why does it have to be buried under the skin? Why not worn as a ring?

 

[Bomber_Harris]

Why does it have to be buried under the skin? Why not worn as a ring?

I was joking, I would never endorse implants, but I would love to have a solitary contactless card that worked for everything from the tube to the printer!

 

[TheTallGuy]

I was joking, I would never endorse implants, but I would love to have a solitary contactless card that worked for everything from the tube to the printer!

I've long been a fan of the idea of an identity card that encompased driving license, passport, proof of identity, national insurance, right to work, etc. It could have three zones - "insecure" for things such as clocking & door access, "secure" for things such as bank card info & oyster etc, "ultra" for government stuff like passport & driving licence.

 

[ridger]

That's a bit different than leaving because you have to clock in or out though, which I think is how your initial post read?
I think the OP just wants some kind of clocking in system.

It's the thin end of the wedge

 

[dstudent]

I really don t understand why the OP is getting so many negative comments.
It seems to me that assumptions have been made and opinions given re his simple questions and request for advice, none based on actual knowledge of the facts or specificly why he might need such system.
Like pointed out by a few there are many different perfectly reasonable and simple reasons why he needs to do that. IMHO

 

[holywell farmer]

I'm the only paid member of staff here. Due to family commitments I choose to be paid hourly. To log this we have a thing called a diary, a pen and trust.

In building your hours if you are agency are done via time sheets