Xero - tips and tricks

[Boysground]

Would that be the same sort of thing I am using Ezzybills for, uploading invoices into Xero?

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[Pheasant Surprise]

Would that be the same sort of thing I am using Ezzybills for, uploading invoices into Xero?

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Not really tried it, but that’s my understanding. You scan or take a photo of your invoices and it processes them for you directly into Xero.

At the moment I manually enter, but attach the invoice to the transaction, either directly by forwarding the email with invoice attachment to my Xero inbox or do a physical scan and upload it or again just send and email direct from my scanner to Xero inbox.

If this works well it should cut out a lot of data entry.

 

[Boysground]

Ezzybills bills reads the pdf and sends it as a draft bill into Xero. So I scan and send to Ezzybills bills. It works well but does have a couple or small issues I find annoying.

I am paying about £150 for it based on the number of bills I use it for. So Hubdoc could save some cash.

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[Pheasant Surprise]

Ezzybills bills reads the pdf and sends it as a draft bill into Xero. So I scan and send to Ezzybills bills. It works well but does have a couple or small issues I find annoying.

I am paying about £150 for it based on the number of bills I use it for. So Hubdoc could save some cash.

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Trying to find a comparable online review of both to see how they compare to one another....

 

[Longneck]

I’m using receipt bank to do the same thing, works really well for.

 

[redsloe]

Logged in to Xero this morning and had a message regarding the changes to banking regulations and Yodlee. I have followed all the messages through and I now have a direct feed with my Lloyds account

Not sure how quickly it updates so going to experiment and see.

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I did that and all my direct debits that would automatically present themselves for reconciling now have to be redone. Bit of a pain remembering what was what!

 

[Dairyfarmerswife]

Ezzybills bills reads the pdf and sends it as a draft bill into Xero. So I scan and send to Ezzybills bills. It works well but does have a couple or small issues I find annoying.

I am paying about £150 for it based on the number of bills I use it for. So Hubdoc could save some cash.

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I'm using ezzybills too and as luck would have it my subscription will run out in March I think. I get a few annoying issues with ezzybills, most annoying is sometimes it does things perfectly and other times it will read an invoice from the same supplier completely wrong. Will def be giving hubdoc a try as it's free! I'm pleased as I have a second business on Xero now that I haven't lashed out on ezzybills for. That one will get hubdoc too now. Should hardly have any paperwork to do....

 

[Will Blackburn]

Another option: go to the bill, and pay the amount you received for your goods into a suspense account code (my suspense account is 850). Pay the rest of the invoice, the 90 as a cheque from the bank account (assuming that is how you paid).

Go into the invoice you created and receive the payment out of the suspense account. That should leave the suspense account with a balance of zero. (they have really brainwashed me, I nearly spelt that xero!)

Works a treat.

 

[Dave]

Does anyone use Stripe the on screen button for PDF invoices sent to customers with Xero? I've had a look think you can do the same with Streamline Worldpay, who at the moment are our virtual terminal provider. What would be good would be for Xero to be able to process the card payment, at the moment if I'm taking a customer payment away from our office, it means messing around on my phone on the worldpay site, which isn't really mobile friendly.

 

[redsloe]

Took the staff out for Xmas treat, where is the best place to file the receipt? Entertainment 100% business or entertainment 0%? No VAT on one of them.

 

[Will Blackburn]

My aunty always assures me you can have one meal meeting a week on expenses. I presume Christmas time isn’t excluded?

 

[marshbarn]

My son has bought a Milwalkee power tool from his private account and i want to claim the VAT back ,can i somehow do it i n xero even though i dont have a bank line to reconcile in the farm account?

 

[Dairyfarmerswife]

My son has bought a Milwalkee power tool and i want to claim the VAT back ,can i somehow do it i n xreo even though i dont have a bank line to reconcile?

I presume he paid out of his own pocket? Do it as an expense claim. You will have to take that money out of the business though. The way I would do it is to raise an expense claim, then pay it, out of the business current account. The payment is to my own bank account though, as I am reimbursing myself for a business expense I paid out of my own pocket. That gives you the bank transaction and the paper trail.

 

[pgk]

Sales on vat return.
Bil sent last quarters vat return and on checking I see it only shows sales for single invoice with vat on. All sales of cattle are not included though I see he has all invoiced sales properly entered although he had not ticked the sent box. Would that be the reason they weren't included in sales in vat return.? Also how can he correct this to show correct figure of sales. Ty

 

[tepapa]

Sales on vat return.
Bil sent last quarters vat return and on checking I see it only shows sales for single invoice with vat on. All sales of cattle are not included though I see he has all invoiced sales properly entered although he had not ticked the sent box. Would that be the reason they weren't included in sales in vat return.? Also how can he correct this to show correct figure of sales. Ty

Are the invoices still in the draft folder?

 

[upnortheast]

Sales on vat return.
Bil sent last quarters vat return and on checking I see it only shows sales for single invoice with vat on. All sales of cattle are not included though I see he has all invoiced sales properly entered although he had not ticked the sent box. Would that be the reason they weren't included in sales in vat return.? Also how can he correct this to show correct figure of sales. Ty

Not sure of the terminology but Xero can be set to either - include everything invoiced. - or everything in the bank.

in our case it`s the latter. In the 1st case, depending on your type of business you could end up being liable for a heap of VAT that has not been paid to you. eg if you sold a lot of fertiliser

 

[pgk]

Are the invoices still in the draft folder?

No they were but I got bil to send them and there were none in draft when he sent the vat return.

 

[Dairyfarmerswife]

No they were but I got bil to send them and there were none in draft when he sent the vat return.

Are they coded as Zero rated or No vat? No vat won't appear on the vat return.

If that's the case you can amend the invoice, and as long as you have the late claims box ticked on the vat return it will appear on this quarter's vat return.

Otherwise, as upnortheast says perhaps your settings are that you claim on payment date, not invoice date (I can't remember the lingo either, think it's on account Vs cash basis) tho I would think it's unlikely, and would only make a difference if they hadn't been paid for.

 

[pgk]

Are they coded as Zero rated or No vat? No vat won't appear on the vat return.

If that's the case you can amend the invoice, and as long as you have the late claims box ticked on the vat return it will appear on this quarter's vat return.

Otherwise, as upnortheast says perhaps your settings are that you claim on payment date, not invoice date (I can't remember the lingo either, think it's on account Vs cash basis) tho I would think it's unlikely, and would only make a difference if they hadn't been paid for.

Thanks they are no vat so you are saying they should have been entered as zero vat to appear on the vat return figure of sales?

 

[upnortheast]

Thanks they are no vat so you are saying they should have been entered as zero vat to appear on the vat return figure of sales?

Yep, that`s your answer.
Zero is a vat rate.& will be included. A transation entered as No vat will be ignored in vat summaries