Directors' Meeting

I am not a lawyer but as far as I am aware since they are shareholders they are entitled to see all documentation relating to the company, how difficult the company makes it to get access is a separate thing. As with any company meeting, if it wasn't minuted it didn't happen, especially given that a formal complaint was handled. The complainants should get a record of the result of the meeting, otherwise they can pose that the complaint hasn't been considered yet, and can move from there.

All companies should have a complaints procedure detailing exact details of how all forms of complaints are handled, firstly you need to ask to see the procedure, then you can decide if the complaint has been handled correctly.

It is quite a complex area of law. As far as I know, by default, a shareholder is not allowed to view any documents with regard to the company's operation - only the directors are. A shareholder can only see the final accounts. You would need to review the articles of association, as well as any shareholder agreement, as they may change the default position. The shareholder would need to set off or threaten a derivative claim really, or an unfair prejudice case. If such a case arose then all documents, minutes, and every related document/email/file would be accessible to the claimant as evidence. The claimant would have quite a challenge, with no evidence, to get the court to proceed with either of the above claims mind. Depends on what they have now, regardless of the meeting minutes. Directors have a massive fiduciary obligation to the Company (though not technically the shareholder). It would not be something to 'brush' under the table, as it were.

https://www.ukbusinessforums.co.uk/ might be worth a look, as Google in general. Depending on the gravity of the situation the company would be recommended to take some legal advice specific to company law, as it can be very easy for a director to breach the Companies Act.

I wouldn't possibly share your information, though you aren't possibly bound by the director's fiduciary duty. Give this fellow a call and see what he recommends: www.BoardroomResolve.com

Company law is enforced by civil litigation. You have to sue them, etc. In all fairness, these things get resolved, as it is expensive litigation. There has to be loss really. A director is not allowed to have a conflict of interest.

An undocumented agreement to ratify what a director has done is not a correct ratification, I'm guessing.