Xero - tips and tricks

Still Farming

Member
Mixed Farmer
Location
South Wales UK
Used Xero for three years and tried sage for month as I wanted to save money by moving over.

Sage isnt as good as Xero, wouldn't do simple things that Xero does without add on's. I would have halved my monthly cost by switching but it wasn't worth it by the time I'd added on extra fee's with add on's to get the same service.

I believe quick books could be slightly better then Xero, it has one function with writing invoices that would be handy for me, adding lots of lines together and showing as one total, but probably isn't as useful for a famrer who's mainly inputting sales receipts rather than writing invoices. Again slightly cheaper but I wasn't able to get my old data converted into QB's easily or free and I didn't want to lose the access to it or I would probably be on QB's now rather than Xero.
What is initially cost then ongoing costs difference?
Is there a very small ,simple business type version that does vat requirements?
 

Still Farming

Member
Mixed Farmer
Location
South Wales UK
They all do a simple/limited starter version for circa £10-15/month but they're restrictive.

They're all monthly payments nowadays with no one off initial payments.
Can you run a few business or rather sub businesses, or enterprises under the one monthly subscription?
EG:- Main business farming, then say renewables, farm shop, cottage , contracting etc etc type sub headings or accounts ?? It would all be under 1 tax liability in the end whatever.
 

B R C

Member
Arable Farmer
Just starting up a non farming ltd business, vat registered. Will only have two employees to start with, would you recommend the xero paye £5/month software or just use the hmrc software which is free. £5 month is not a lot if it saves some hassle or time.
 

Dairyfarmerswife

Member
Livestock Farmer
Location
Shropshire
Just starting up a non farming ltd business, vat registered. Will only have two employees to start with, would you recommend the xero paye £5/month software or just use the hmrc software which is free. £5 month is not a lot if it saves some hassle or time.
I use the Xero payroll for the farm, and HMRC for another business which only has one employee. the HMRC software is not as easy, but if your requirements are fairly simple, it is doable. It's just a bit slow, and things like pensions have to be calculated manually, whereas Xero will do that for you. There are also other options - I used to use Mypaye, which I think was £1/employee/month. It's better than the HMRC option and can integrate with Xero, and calculate pensions although I never got that far.
 

Still Farming

Member
Mixed Farmer
Location
South Wales UK
I use the Xero payroll for the farm, and HMRC for another business which only has one employee. the HMRC software is not as easy, but if your requirements are fairly simple, it is doable. It's just a bit slow, and things like pensions have to be calculated manually, whereas Xero will do that for you. There are also other options - I used to use Mypaye, which I think was £1/employee/month. It's better than the HMRC option and can integrate with Xero, and calculate pensions although I never got that far.
What HMRC Options ???
 

upnortheast

Member
Livestock Farmer
Location
Northumberland
Xero been improving bank reconciliation lately. Out of over 50 transactions last week only 3 needed more than click ok. 1 was a new customer. Other 2 were payments covering multiple invoices.. Because our bottled milk invoices are created by a separate system, when the payment comes in needed to select customer, select income code & description.
Now all filled in auto. Impressive
 

Alistair

Member
Livestock Farmer
I am new to Xero and I just can not work out how to input the sale of cull sheep at market?

My problem arises when I want to deduct my costs i.e. commission/meat inspection charge ( VAT ) and levy/insurance ( No VAT ) Zero does not like the way I have been trying to do it as the final ’total’ is different from the original bank feed amount.
 

marshbarn

Member
Location
shropshire
I am new to Xero and I just can not work out how to input the sale of cull sheep at market?

My problem arises when I want to deduct my costs i.e. commission/meat inspection charge ( VAT ) and levy/insurance ( No VAT ) Zero does not like the way I have been trying to do it as the final ’total’ is different from the original bank feed amount.
click the right box bottom for add details, then put gross sheep sales in first line with vat exempt .
then on next line put commision ect as a negative number then vat 20% on exspences.
then click vat exclusive top right and it should all add up
 

upnortheast

Member
Livestock Farmer
Location
Northumberland
Example here

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SFI - What % were you taking out of production?

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    Votes: 114 38.6%
  • Up to 25%

    Votes: 112 38.0%
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    Votes: 42 14.2%
  • 50-75%

    Votes: 6 2.0%
  • 75-100%

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Expanded and improved Sustainable Farming Incentive offer for farmers published

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Expanded Sustainable Farming Incentive offer from July will give the sector a clear path forward and boost farm business resilience.

From: Department for Environment, Food & Rural Affairs and The Rt Hon Sir Mark Spencer MP Published21 May 2024

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Full details of the expanded and improved Sustainable Farming Incentive (SFI) offer available to farmers from July have been published by the...
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