VAT Invoice

[Rabbit]

My friend was buying a machine and asked me to price around and ring a few dealers, which I did. We decided on a machine from a dealer that I dealt with in the past. The money was transferred through the bank but I forgot to tell the garage that the machine was not for me. He sent out the invoice to me, in my name. He says now that the name cannot be changed.
Surely it is possible/legal to change it when it was an honest mistake?
Regards R.

 

[Cowabunga]

It should be. He could issue a credit note to you and then re-invoice. There might be some timing implication though, like passing a time limit for some manufacturer's rebate or bonus scheme or some such. Ask.

Another issue is that accounting packages cannot backdate invoices on the whole and that the payment was made before the invoice was raised. Why that should worry a small dealer I've no idea, but it might. The taxman is a funny bugger but an explanatory note attached to the invoice or description should be sufficient. Funny buggers or not, they know that such mistakes are sometimes made. Its not that uncommon and although inconvenient, its not a problem that should be left and it is correctable.

At the end of the day you could just change the physical invoice name and address, give it to the proper person and leave it at that perhaps? It has been payed after by the right person after all.

 

[Nearly]

Sell the machine to your mate?

Last resort.

 

[Grouse]

The dealer is talking crap and is in the wrong in any event - the VAT Invoice should be made out to the company who paid the bill. Their bank statement will show who paid them the money and who the payer was - as your friend paid they are also the owner of the machine.

They just need to issue a credit note and re-invoice. They are not doing themselves any favours.

 

[Pheasant Surprise]

Tell him to speak to their accounts dept. Very simply then tell them HMRC have requested a copy of the VAT receipt to substantiate a VAT reclaim.

A credit note and new VAT receipt should be issued pretty quickly then

 

[Johnnyboxer]

Is your friend Vat registered ?

Did his bank pay the dealer or yours ?

A pertinent point

 

[Rabbit]

Is your friend Vat registered ?

Did his bank pay the dealer or yours ?

A pertinent point

He is vat registered. It's his machine, his bank transferred the money.

 

[Rabbit]

Tell him to speak to their accounts dept. Very simply then tell them HMRC have requested a copy of the VAT receipt to substantiate a VAT reclaim.

A credit note and new VAT receipt should be issued pretty quickly then

Or maybe tell him I'm going to contact HMRC myself about changing the name.

 

[David.]

Has your friend got "history" with the dealer, and that is why you were brokering the deal?

 

[Lincsman]

He is vat registered. It's his machine, his bank transferred the money.

Then give the invoice back to them and say its not yours, put the error right.

 

[Rabbit]

Has your friend got "history" with the dealer, and that is why you were brokering the deal?

No. He just wasn't interested in ringing around. Asked me to help him out.

 

[Johnnyboxer]

He is vat registered. It's his machine, his bank transferred the money.

Ok
Ask dealer to credit you and invoice him then
Simple enough
Dealers do it all the time
They've done it for me a few times if the invoice is incorrect