Working event

[12 bore]

Just wondering if anyone else on here has any experience of putting on a working event. There is a few in my area of Suffolk but i have had an idea for doing something a bit different. I'm not necessarily thinking it has to be open to the public either. Any experience and or advice from anyone involved in the organisation of one would be gratefully received!

 

[76masseyman]

Hard standing area for trucks / trailers etc.
Dedicated forklift driver ( that does know what they're doing ) to assist if anything needs off loading. And make sure they are there later to load up.
Toilet block is essential.
Some assistants to marshall the arrivals into the parking area, and onto the site. Put them in Hi Vis' at the entrance if the vehicles arriving are turning off a busy road, or helping with view of traffic when leaving. Ensure they know what to do and when.
Have a brief briefing with the drivers prior. Don't beat the H&S drum, but don't spoil your event with people p!ssing about, especially if the event is on someone else's land.
If ploughing, plough the land correctly, and finish it correctly. This helps enormously if not your land, and you'd like to go back again.
Speak to all your visiting drivers, ask if they're having a good day and thank them. If they have brought equipment, then it is them that 'made your event'.
Clear up any rubbish and be prepared if a bit wet. A dedicated tractor with driver if any vehicle needs a tow off the site, and be prepared to clear mud off the road.

Qiute a bit of this may not apply, but one thing is essential.....

A good burger van !!

 

[norse]

Just wondering if anyone else on here has any experience of putting on a working event. There is a few in my area of Suffolk but i have had an idea for doing something a bit different. I'm not necessarily thinking it has to be open to the public either. Any experience and or advice from anyone involved in the organisation of one would be gratefully received!

@Will 1594

 

[12 bore]

Hard standing area for trucks / trailers etc.
Dedicated forklift driver ( that does know what they're doing ) to assist if anything needs off loading. And make sure they are there later to load up.
Toilet block is essential.
Some assistants to marshall the arrivals into the parking area, and onto the site. Put them in Hi Vis' at the entrance if the vehicles arriving are turning off a busy road, or helping with view of traffic when leaving. Ensure they know what to do and when.
Have a brief briefing with the drivers prior. Don't beat the H&S drum, but don't spoil your event with people p!ssing about, especially if the event is on someone else's land.
If ploughing, plough the land correctly, and finish it correctly. This helps enormously if not your land, and you'd like to go back again.
Speak to all your visiting drivers, ask if they're having a good day and thank them. If they have brought equipment, then it is them that 'made your event'.
Clear up any rubbish and be prepared if a bit wet. A dedicated tractor with driver if any vehicle needs a tow off the site, and be prepared to clear mud off the road.

Qiute a bit of this may not apply, but one thing is essential.....

A good burger van !!

Hard standing area for trucks / trailers etc.
Dedicated forklift driver ( that does know what they're doing ) to assist if anything needs off loading. And make sure they are there later to load up.
Toilet block is essential.
Some assistants to marshall the arrivals into the parking area, and onto the site. Put them in Hi Vis' at the entrance if the vehicles arriving are turning off a busy road, or helping with view of traffic when leaving. Ensure they know what to do and when.
Have a brief briefing with the drivers prior. Don't beat the H&S drum, but don't spoil your event with people p!ssing about, especially if the event is on someone else's land.
If ploughing, plough the land correctly, and finish it correctly. This helps enormously if not your land, and you'd like to go back again.
Speak to all your visiting drivers, ask if they're having a good day and thank them. If they have brought equipment, then it is them that 'made your event'.
Clear up any rubbish and be prepared if a bit wet. A dedicated tractor with driver if any vehicle needs a tow off the site, and be prepared to clear mud off the road.

Qiute a bit of this may not apply, but one thing is essential.....

A good burger van !!

Thanks for the reply, I hadn't thought about a few of the things mentioned! I have contacted the area rep for the vintage tractor club I'm a member of so I'm hoping they may have experience or be able to help with health and safety side of things.

 

[76masseyman]

Thanks for the reply, I hadn't thought about a few of the things mentioned! I have contacted the area rep for the vintage tractor club I'm a member of so I'm hoping they may have experience or be able to help with health and safety side of things.

A lot less to be concerned about on the H&S side if it's not a paying public event.
A colleague runs an event, the public are welcome, but there's no entry fee, so there at own risk. Just put up signs warning of machinery movements, and leave a charity donation bucket out. But nice if the public can engage and interact with the drivers on the day. The kids love it.

 

[TheTallGuy]

A lot less to be concerned about on the H&S side if it's not a paying public event.
A colleague runs an event, the public are welcome, but there's no entry fee, so there at own risk. Just put up signs warning of machinery movements, and leave a charity donation bucket out. But nice if the public can engage and interact with the drivers on the day. The kids love it.

Sorry, but "there at own risk" does not cut it with HSE regardless of paying for entry or not - you have a duty of care to all who enter upon land in your control. You don't need to go overboard, but simple things like a site speed limit, defined "roadways", parking and viewing areas all help. If folk will be bringing trailers then a "no reversing without a banksman" policy should apply - yes I know we all know how to back a trailer, but it only takes one person to wander into your path when you're looking in the other mirror...

 

[76masseyman]

True. Own risk not the right wording in any event.
Certainly wouldn't want to organise an event nowadays, but credit to those that do.
Worst bit was afterwards. No one rang to thank you for the event, only told their mates how good it was, you got to here second hand. But they tell you to your face things that needed attention, but you try asking them to help next time !!