Help with a list

[Neddy flanders]

As a group, can we create a list of Documents/records that the RPA could want to see as part of an on the spot inspection.
I'm redesigning my records system in the office and want everything to hand for when the knock on the door comes.
Trouble is, some information is prepared and stored in different formats for NVZ or ACCS or EA purposes. Cross referencing between agencies complicates.

 

[Walterp]

Great idea.

GENERAL:
Annual Soil Inspection
Manure Plan
Manure Heaps location over the years
High Risk areas for waterlogging
Fertiliser Plan
Spray records

LIVESTOCK - CATTLE:
Monthly Herd record
Movement record
Health treatments
Medicine record
Casualty record
Cattle passports

LIVESTOCK - SHEEP:
Flock record
Movement record
Health treatments

GLASTIR
Activity diary

 

[Neddy flanders]

1.NVZ info inc. SMN, n-max, rainfall, spreader calibration, milling contracts,
2. Groundwater authorisation. Usage .
3. Nroso,
4. Nutrient management plan
5. Soil Management plan.
6. Crop protection plan
7. Spray records must include product labels/safety data sheets/ eis. Nozzle certification for drift. Lerap.

 

[EJS]

Don't use any software just do in-house as such a small farm but
just going through paperwork for cereal crops farm assurance:

Sprayer info, Noroso, Agronomist Facts/basis nos, MOT cert and dates
Spray sheets/ crop preotection plan
Chemical inventory
Beekeeper liason contact details
Grain handling machinery, dates of cleaning and maintenance
Fertiliser sprayer as above
Details of meetings attended and training
Rat bait map of farm
insect bait map
Nutrient management plan
Grainstore monitoring - temp and moisture, delivery notes( end-point destination)
Calibration certificates for grain monitoring equip
Seed labels
Recycling certificates
hope thats it!

 

[Brisel]

RPA website common failures list:

http://rpa.defra.gov.uk/rpa/index.nsf/0/413070E8E91618E980257BC10034C4A6

Annual Soil Protection Review is the most common for arable farmers. Ear tags & movement records for livestock.

@Clive - would this be worth making a sticky?

 

[Clive]

RPA website common failures list:

http://rpa.defra.gov.uk/rpa/index.nsf/0/413070E8E91618E980257BC10034C4A6

Annual Soil Protection Review is the most common for arable farmers. Ear tags & movement records for livestock.

@Clive - would this be worth making a sticky?

might be a good idea

 

[Grassman]

Doesn't this just show how many little hurdles are put in front of us just to trip us up.
Most of these records are of very little importance.

 

[Clive]

At a recent gtas inspection I was told next year I need inspection and cleaning records of staff toilet ! Just like they do in motorway services

We failed this year as my visitor book was not up to date !

It's getting bloody stupid and I'm serious considering saying stuff it to these schemes - I can't avid shuck bulls**t and complete lacy of common sense

they are becoming just too much and have gone too far now

 

[snowhite]

we have stuff with 12 years , stuff that we need to keep for at least 5 , that has never being asked for , but the day we stop and think why that will be when they will come to do their inspection ,

 

[FarmyStu]

Thought this http://rpa.defra.gov.uk/rpa/index.n...ble Standards 2013 v1 0 Inspectors Guide.pdf might be of use to those of you subject to RPA inspections. It's always good to know the standards to which the inspectors are making their decisions.

For those that tend to easily lose their tempers when being questioned by some "jumped up little Hitler in a suit" it might be worth bearing in mind the following bit of guidance:

Any comment made by the farmer to an inspector such as “I will
cut my hedges when I like” should be noted.

Keep calm, keep smiling and keep offering tea and biscuits!!

 

[Brisel]

@Clive - Do you need GTAS as part of your business? Can you live without it? Is it the grain store assurance scheme similar to TASC?