Derv VAT invoices

[Spudie]

how does everyone keep invoices for derv vat. Have fuel card which was fine for a while but now is more than pump. Any other ways apart from the stupid little till receipts that get lost or illegible any fiddly to read as do my own VAT
cheers

 

[Cowabunga]

how does everyone keep invoices for derv vat. Have fuel card which was fine for a while but now is more than pump. Any other ways apart from the stupid little till receipts that get lost or illegible any fiddly to read as do my own VAT
cheers

In my case it's easy. Just yesterday I ordered heating oil for three houses, gas oil and DERV. All will therefore be on one invoice.
The only exception is petrol for the quad which inevitably means those nasty till receipts once every week to ten days or so. These are taken straight from the vehicle and placed in the VAT folder ready for next month's submission to HMRC

 

[betweenthelines]

Pay with a credit card and use your monthly account as the invoice.

 

[tepapa]

how does everyone keep invoices for derv vat. Have fuel card which was fine for a while but now is more than pump. Any other ways apart from the stupid little till receipts that get lost or illegible any fiddly to read as do my own VAT
cheers

If you aren't already, consider going to one of the cloud based accounting programs. I'll input the till receipt into the account program on my phone after I get back into the car. Take a pic of the receipt and that's the last I need to see it, although I do keep the hard copy.

 

[farmerdan7618]

Receiptbank, snap and shred. Job done.

 

[Cowabunga]

Not many petrol stations left that keep a tab and invoice monthly. The credit card statement is not a valid invoice from which to claim VAT. That needs an invoice or statement that includes the seller's VAT registration number.

 

[Cowabunga]

Receiptbank, snap and shred. Job done.

ReceiptBank is excellent for mid to large businesses or for people who tend to lose or get muddled by paperwork and invoices. Not tried it myself but a great suggestion.

 

[Derrick Hughes]

how does everyone keep invoices for derv vat. Have fuel card which was fine for a while but now is more than pump. Any other ways apart from the stupid little till receipts that get lost or illegible any fiddly to read as do my own VAT
cheers

Change your fuel card company. I have two atm
I do have an account local but when away I was always losing the Till Receipts

 

[Nithsdale]

Not many petrol stations left that keep a tab and invoice monthly. The credit card statement is not a valid invoice from which to claim VAT. That needs an invoice or statement that includes the seller's VAT registration number.

If you have an Esso station nearby, they still do a fuel card. You get a weekly itemised email bill. Diesel is less than pump price, petrol is pump price.

No need to keep the petrol station receipts.

 

[Spudie]

Don't buy that much but don't want to miss a fill and give money to the vat man,

 

[jimbo69]

I use Camscanner, an app on my phone. Just take a picture and it converts it to pdf. It's also free which I like

 

[Dave W]

For till receipts I just lay as many as I can on scanner and Print off. lump 5 or 6 onto one piece of a4 then put through as one invoice

 

[Suffolksucklers]

Does everyone just claim the full VAT back on all derv then used in farm trucks etc? We never have as our accountant said it might not work out worth it as we would have to make a payment to HMRC for the private use aspect

 

[hill farmer]

Change your fuel card company. I have two atm
I do have an account local but when away I was always losing the Till Receipts

Just this really, we have 2 Key Fuels cards with different firms
this weeks texts to show prices attached

 

[Stuart J]

I use Camscanner, an app on my phone. Just take a picture and it converts it to pdf. It's also free which I like

Vat inspection not need originals?

 

[neilo]

Does everyone just claim the full VAT back on all derv then used in farm trucks etc? We never have as our accountant said it might not work out worth it as we would have to make a payment to HMRC for the private use aspect

You have private use on your farm truck?

 

[deleted user 837354]

I use Camscanner, an app on my phone. Just take a picture and it converts it to pdf. It's also free which I like

OneNote lets you do similar.

 

[Spudie]

I run a wee cheap van for farm use 100% vat

 

[farmerdan7618]

Vat inspection not need originals?

Digital copy is fine. Records must be kept, but does not state they must be physical.

 

[farmerdan7618]

Does everyone just claim the full VAT back on all derv then used in farm trucks etc? We never have as our accountant said it might not work out worth it as we would have to make a payment to HMRC for the private use aspect

Depends on the vehicle, if it is classed as a car, then fuel scale charge needed if any private use. Commercial vehicle has the option of claiming the percentage of business use back.
If you would be happy to say to an HMRC inspector that there is no private use, carry on and claim the lot.